Annual Meeting

    The 1st Annual and a Special General Meeting of Salus Mutual Insurance Company will be held electronically on March 18, 2024, at 1:00 p.m.

    To participate in the meeting, you must pre-register before 5:00 p.m. on March 4, 2024. Please register by sending an e-mail to AGM@salusmutual.ca or by calling Salus Mutual at 1-800-265-7635. You will then be provided with connection details for joining the meeting.

    The Annual General Meeting will be for the purposes of:

    1.  Approving the Minutes of the Annual General Meetings of Howard Mutual Insurance Company and West Elgin Mutual Insurance Company held in March of 2023.

    2.  Receiving the Annual Report for the year ending December 31, 2023.

    3.  To consider and if thought fit, to adopt, with such amendments as may be made at the Meeting, amendments to the Company's By-law # 1 - 2023 passed by the Board of Directors on January 23, 2024. A summary of the substantive amendments follows. A complete text of the By-law # 1 - 2023 showing the amendments is available for review by all members at the following Salus Mutual branch offices: Aylmer, Blenheim, Dutton, Ridgetown, Rodney, during regular business hours, or will be provided upon  request.

    4.  Electing four (4) Directors for a three (3) year term.

      • Directors whose terms will expire are Petra Hathaway, Michael Ross, Darrin Spence and Gerry Sullivan, all of whom are eligible to be re-elected in accordance with the company By-laws.
      • The Nomination Committee has recommended, and the Board has approved in accordance with the nomination procedures in By-law No. 1 Petra Hathaway, Michael Ross, Darrin Spence and Gerry Sullivan for election to the Board.

    5.  Appointing auditors for the year and authorizing the Directors to set their remuneration.

    Policyholders may obtain a copy of the Company's Annual Statement after February 26, 2024 by:

    • Attending at any of the following branch offices of the Company during normal business hours: Aylmer, Blenheim, Dutton, Ridgetown or Rodney 
    • Contacting the head office of the Company at 1-800-265-7635 no later than fourteen (14)days prior to the Annual Meeting and requesting a copy be mailed to them
    • Viewing a copy on the Salus Mutual website, www.salusmutual.ca 

      Summary of Amendments to By-law # 1

      (The numeric references herein correspond with the section numbers of By-law # 1 – 2023)

      5            Members may withdraw subject to the provisions of the Corporations and Insurance Acts

      14/15   Members meetings may be held in person, electronically or by combination of in person and electronically

      17        Subject to section 20 members may vote electronically or by telephone

      23       The number of directors may be changed but in no event can there be less than 6 or more than 12, and is being reduced to 12

      29        Directors retire in rotation

      30        At each AGM there shall be elected that number of directors required to fill places of retiring directors

      35        Directors meetings may be held entirely electronically or a combination of in person and electronically

      •    Section numbers of By-law renumbered as needed.

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